Writefull for Word - User Guide

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Welcome to the Writefull for Word User Guide! We're here to answer your questions. If you can't find what you're looking for, or if you have a question or complaint, please send our support team a message at support@writefull.com!

Welcome First steps Using Writefull Proofread vs Full Edit Checking your Document or Paragraph Revising with Track Changes Using the Sentence Palette Title Generator Paraphraser Upgrading to Premium Can’t See Writefull within Word after Installation?How to Remove Writefull for Word Contacting us

Welcome

Thank you for installing Writefull for Word.

Writefull for Word provides real-time language feedback on the text you write in your Word document, with different levels of editing depending on your needs. In 'Proofread' mode, Writefull checks for correctness of grammar, word use, style, and more. In 'Full Edit' mode, Writefull additionally checks your phrasing and word order, for enhanced readability of your text. Beyond language suggestions for your text, Writefull has four clever widgets to help you write: ⇒ Sentence Palette: a browsable list of very common academic phrases across the various sections of research papers, to paste directly into your own text. ⇒ Title Generator: a widget that automatically generates titles for your texts, based on your abstracts. ⇒ Paraphraser: a widget that produces rephrasings of your sentences, at three paraphrasing levels (depending on your editing needs).

Writefull has been developed especially for researchers, and its feedback is tailored to academic writing. For more information, see https://writefull.com/.

First steps

Once you have installed the Writefull for Word add-in, the Writefull icon will appear on the right-hand side of the toolbar. Simply click the icon to open the Writefull menu, and click Sign in.

If you do not have an account, click ‘I don’t have an account yet’. This will take you to our sign-up page.

In this screen, enter a valid email address (your institutional email address if Writefull is provided to you by your institution) and a password, and click the Agree and Sign up button.

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An activation email will be sent to the email address you provide. You must activate your account before logging in.

For any subsequent login, just enter your details and click Sign in. If you forgot your password and need to reset it, click I forgot my password under the Sign in button.

Using Writefull

Once logged in, you can access all the features that Writefull for Word offers: Check Document, Check Paragraph, Sentence Palette, Language Search, Title Generator, and Paraphraser. You will be able to select the level of language editing required for your text: Proofreador Full Edit. This will affect the types of suggestions offered for your document or paragraph. Writefull for Word in its Windows version also has a Revise with Track Changes functionality.

Proofread vs Full Edit

Switch between Proofread and Full Edit mode to change the level of language editing required for your text.

In Proofread mode, Writefull offers suggestions at a local level. For example, it may suggest inserting an article or using a different word. It also shows the probabilities of each suggestions being correct. Below is an example of a suggestion card showing a target word in a sentence executing and its probability (4%).

Above this, you see the most likely option (executed) and its probability (96%). These probabilities reflect the confidence level of Writefull's language models that these options are correct. Click it to replace your target word, or ignore to keep your text as is.

In Full Edit mode, the mode activated by default, Writefull offers rewrites of your entire sentence to improve readability. On top of local suggestions like grammar or spelling, it will suggest changes in word order and phrasing. Below is an example of a suggestion card showing the original phrasing of a sentence (in black) and the rephrasing suggested by Writefull (in yellow).

You can accept or dismiss each suggestion as relevant, and those you accept will be instantly incorporated into your text. The remaining, accepted, and dismissed suggestions for your paragraph/document are shown at the top. You can undo any change or decision you have made by retrieving your accepted or dismissed suggestion.

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In some rare cases, Writefull may make mistakes in Proofread mode. For example, it may try to fix one sentence in two ways, and thereby create a new error. In the phrase the paper suggest, for instance, Writefull might suggest to change paper into papers, and suggest into suggests. While accepting one of these two suggestions corrects the phrase, accepting both (the papers suggests) is incorrect. So always check Writefull’s suggestions well.

Checking your Document or Paragraph

You can choose to see Writefull’s language suggestions for your entire text by clicking Check Document, or for the paragraph that you are in by clicking Check Paragraph. The language suggestions for your entire document/paragraph will then appear in the right-hand side panel, and you can go through them by scrolling down.

Revising with Track Changes

The Writefull for Word add-in for Windows also offers the feature Revise with Track Changes. This shows you Writefull’s language suggestions within the text itself. You can accept or reject these Track Changes as you would normally do within Word - by right-clicking them or by using the Review menu option within Word (at the top of the screen). To see the confidence with which Writefull gives its suggestions, choose the option Check Document or Check Paragraph instead.

Using the Sentence Palette

The Sentence Palette is a collection of example phrases that are very commonly used in academic writing. Simply click Sentence Palette in the menu and browse example phrases to convey a particular meaning within a specific section of a scientific paper (e.g. to introduce the aim of your study in your introduction), as shown below.

Hover over the sentence(s) that you like and click to incorporate them directly into your text. Before doing this, always make sure that your cursor is at the relevant place in your Word document, so that the sentence is incorporated at the right place.

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One of the sections in the Sentence Palette lists 'connectors'. Connectors are example words and phrases that you can use to frame the narrative of your paper, for example, when introducing a new line of argument, expressing a cause-and-effect relationship, or concluding a section.

Title Generator

The Title Generator enables you to auto-create titles based on your abstract. Simply paste your abstract into the text box and click (RE)GENERATE TITLE. Repeat as often as you wish, and directly copy and paste your favourite title into your text.

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Make sure that your abstract is between 150 to 2000 characters long, and in English.

Paraphraser

The Paraphraser enables you to rephrase your sentences at three levels: low, medium, or high. The higher the level, the more rephrasing involved. Simply select a sentence in your text, click Paraphraser in the menu, and choose the level of rephrasing desired.

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Make sure you select only one sentence, which is between 40 and 200 characters long and in English.

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Objects such as footnotes, references, and special characters are converted to plain text in the paraphrasing process - so try to avoid those to keep your formatting intact.

Upgrading to Premium

For unlimited usage of Writefull, including unlimited access to language suggestions and language search results, you need to upgrade your account to Premium. You can do so either by clicking Upgrade next to your Premium Suggestions (in MacOS), or the Upgrade to Premium button in the menu (in Windows).

When clicking these, you will be redirected to Writefull’s website where you can select a pricing plan that suits your needs.

Then you will be directed to the Stripe payment portal, where you can purchase your chosen plan (using your Writefull account details).

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Users with access to Writefull via their institution do NOT need to upgrade to Premium. This is because institutional licences already include the full Premium experience.

Can’t See Writefull within Word after Installation?

If you have installed Writefull for Word, but you cannot see it within Word, please follow these steps.

Click ‘Insert’ > ‘Add-ins’ > ‘My Add-ins’

Click Writefull > ‘Add’, and Writefull will be added to Word. If you do not see Writefull here, or anywhere within Word, please send us a message at support@writefull.com

How to Remove Writefull for Word

Windows downloadable version

First, save your work and close Microsoft Word. In Windows, go to Add or Remove Programs. Search ‘Writefull’, and click ‘Uninstall’.

MacOS/Microsoft Word version

In Word, click ‘Insert’ then ‘Add-ins’, then ‘My Add-ins’. Click ‘Writefull’ then ‘Remove’.

Contacting us

We are always happy to hear your feedback. If you come across a bug, are missing a feature or just want to chat, drop us a line at support@writefull.com.